Intelligent Document Processing Company

Still re-typing invoices, contracts, forms, and claims by hand? Optimity Logics delivers end-to-end intelligent document processing services, combining OCR, layout analysis, natural language processing, and large language models to classify documents, extract structured data, validate it against business rules, and push it straight into your ERP, CRM, and workflow systems. We automate document-heavy operations with human-in-the-loop review, audit trails, and security engineered in from day one.

Talk To Our IDP Experts

Trusted by leading brands worldwide

Document audit first

We catalogue your document types, volumes, languages, layouts, and scan quality before choosing any technology.

Business rules before models

We define which fields matter, how they are validated, and where exceptions go, so extraction maps to a real process.

Rapid proof of concept

A time-boxed PoC on your real documents measures field-level accuracy against your current manual process.

Right tool for each document

We combine OCR engines, layout models, and LLMs per document type instead of forcing one approach on everything.

Human-in-the-loop by design

Low-confidence fields route to reviewers, and every correction feeds back to improve the model over time.

Validation and reconciliation

Extracted data is checked against master data, totals, tax rules, and purchase orders before it reaches your systems.

Security and privacy built in

PII detection and redaction, encryption, access control, and retention rules protect sensitive documents end to end.

Ownership transfer

You receive the code, pipelines, configurations, and documentation, with no vendor lock-in.

70+

AI and ML specialists

300+

Engineering specialists

2700+

Projects delivered

1800+

Clients served

15+

Years in business

Custom Intelligent Document Processing Services Built Around Your Documents

Optimity Logics builds intelligent document processing solutions that turn scans, PDFs, emails, images, and handwritten forms into clean, validated, structured data. Our end-to-end IDP services cover capture, OCR, classification, extraction, validation, human review, and system integration, helping organisations cut manual data entry, shorten processing cycles, reduce errors, and improve compliance while fitting into the systems they already use.

Document Capture & Data Extraction

OCR & Handwriting Recognition

Convert scanned pages, photos, and handwritten forms into machine-readable text, with pre-processing for skew, noise, and low resolution.

Invoice & Receipt Processing

Extract vendors, dates, totals, tax, and line items from invoices and receipts, then match them to purchase orders for accounts payable automation.

Form & KYC Document Extraction

Capture fields from application forms, ID documents, and proof-of-address records to speed up onboarding and customer verification.

Table & Line-Item Extraction

Recover complex tables, merged cells, and multi-page line items that simple OCR flattens or scrambles.

Email & Attachment Processing

Read inboxes, classify messages, pull data from attachments, and trigger the right downstream workflow automatically.

Multilingual Document Processing

Extract and normalise data from documents in multiple languages and scripts, including mixed-language files.

Document Understanding & Intelligence

Document Classification & Splitting

Identify document types and separate bundled scans into individual documents so each one reaches the correct process.

Layout Analysis & Key-Value Extraction

Layout-aware models that understand headings, tables, and key-value pairs, so extraction works across vendor templates.

LLM-Based Document Extraction

Large language models that convert unstructured documents into schema-validated JSON, with checks that constrain and verify the output.

Contract & Legal Document Analysis

Identify clauses, parties, dates, obligations, and renewal terms in contracts to support review, risk checks, and obligation tracking.

Document Summarisation & Q&A

Retrieval-augmented question answering and summaries over large document sets, with answers linked back to source pages.

PII Detection & Redaction

Detect and mask personal and financial identifiers in documents before sharing, storage, or model training.

IDP Workflow, Integration & MLOps

Human-in-the-Loop Review Interfaces

Review screens that show the source image beside extracted fields, with confidence scores, so reviewers fix only what needs fixing.

ERP, CRM & RPA Integration

Post validated data to SAP, Oracle, Microsoft Dynamics, Salesforce, and RPA platforms through APIs and message queues.

End-to-End Document Workflow Automation

Orchestrate intake, extraction, validation, approval, and archiving with retries, exception queues, and complete audit trails.

Custom Model Training & Fine-Tuning

Train or fine-tune extraction and classification models on your own documents when pre-built services fall short.

IDP Monitoring & Continuous Learning

Track field-level accuracy, confidence drift, and reviewer corrections, and retrain as new templates and formats appear.

IDP Consulting & Platform Selection

Use-case prioritisation, build-versus-buy analysis, and vendor evaluation across cloud IDP services and open-source stacks.

Ready to Turn Document Chaos Into Structured, Actionable Data?

From document audit and PoC validation to integration and monitoring, we help enterprises build secure, accurate document processing systems that cut manual effort and deliver measurable value.

Discuss Your IDP Project

Custom Model, Fine-Tuned Model, or Pre-Built Document API?

Many document workflows run well on pre-built services from the major cloud providers. A custom or fine-tuned model makes sense when your documents are unusual, your accuracy bar is high, or data cannot leave your environment.

Matrix

Pre-built API

Fine-tuned model

Custom model

Build time

2 to 6 weeks

6 to 14 weeks

5 to 12+ months

Data required

None to a few sample documents

Hundreds of labelled documents per type

Large labelled corpus of your own documents

Who owns the model

The provider

Weights yours, base model theirs

Entirely yours

Right when

Standard documents such as invoices, receipts, and IDs

Pre-built accuracy falls short on your layouts

Data must stay in-house or documents are highly specialised

Structured Process We Follow to Build Document Processing Systems

From document audit and data labelling to extraction, validation, integration, and monitoring, we follow a disciplined lifecycle to deliver accurate, secure, and production-ready intelligent document processing solutions.

Discovery and document audit

Document type inventory, volume and quality analysis, field definitions, success metrics, and ROI modelling. Produces a written recommendation and a fixed estimate before development begins.

Data preparation and labelling

Sampling, pre-processing, and annotation of representative documents, with a held-out test set that reflects real production variety.

Extraction pipeline development

Combining OCR, layout analysis, classification, and LLM-based extraction, with each approach benchmarked per document type.

Validation and accuracy testing

Field-level precision, recall, and F1 measurement, plus business-rule checks against totals, master data, and purchase orders.

Integration and human review

Review interface, confidence thresholds, exception queues, and integration with your ERP, CRM, DMS, or RPA tools.

Monitoring and continuous improvement

Accuracy dashboards, template drift detection, and retraining from reviewer corrections keep performance steady as documents change.

How We Secure and Govern Document Processing Systems

AI governance and lifecycle control

Risk assessment per workflow, documented model and prompt versions, approval gates before release, data provenance, and defined human oversight. Governance follows ISO 42001 principles across the full lifecycle.

Frameworks we build to

GDPR, HIPAA and HITECH, CCPA and CPRA, PCI DSS for payment data, SOC 2, ISO 27001, the EU AI Act, NIST AI RMF, and the OWASP Top 10 for LLM Applications.

Accuracy and hallucination control

Every extracted field carries a confidence score and a link to its location on the source page. Output schemas constrain LLM responses, validation rules catch impossible values, and low-confidence items go to human review.

Data protection across the pipeline

Encryption in transit and at rest, role-based access to documents and results, PII detection and redaction, configurable retention and deletion, immutable audit logs, and private deployment options for sensitive data.

Document Processing Technologies and Tools We Use

We select proven OCR engines, document AI services, language models, and workflow tooling for each project, so every document type is handled by the tool that suits it best.

Open-source OCR

TesseractPaddleOCREasyOCRdocTROCRmyPDF

Cloud document AI services

AWS TextractGoogle Document AIAzure AI Document Intelligence

Enterprise IDP platforms

ABBYY VantageUiPath Document UnderstandingHyperscience

Layout-aware models

LayoutLMv3DonutPix2StructDocling

Document parsing

UnstructuredLlamaParsePyMuPDFpdfplumberApache Tika

Table extraction

CamelotTabulaTable Transformer

Image pre-processing

OpenCVPillowscikit-image

Large language models

ClaudeGPTGeminiLlamaMistral

Structured output

JSON SchemaPydanticInstructorFunction calling

NLP and entity extraction

spaCyHugging Face TransformersGLiNER

PII detection

Microsoft PresidioAWS ComprehendGoogle Cloud DLP

Retrieval and search

LangChainLlamaIndexElasticsearchpgvectorPinecone

Annotation and review

Label StudioCVATDoccanoProdigy

Evaluation

RagasDeepEvalPromptfooGreat Expectations

Workflow orchestration

Apache AirflowTemporalCamundan8n

Messaging and storage

KafkaRabbitMQPostgreSQLMongoDBS3

Automation and integration

UiPathPower AutomateSAP APIsSalesforce APIsREST and GraphQL

Cloud and MLOps

AWS SageMakerVertex AIAzure Machine LearningMLflowDockerKubernetes

Automate Document-Heavy Business Processes

We combine OCR, document classification, structured data extraction, validation, and workflow integration to help organizations process business documents more consistently and route exceptions for review.

Document Processing for Finance & Accounting

Finance teams can extract invoice details, validate vendor information, detect duplicate submissions, and route exceptions for review before records move into accounting workflows.

Invoice Data Extraction
Receipt Processing
Vendor Information Validation
Duplicate Document Detection
Accounting Workflow Integration

Document Processing for Insurance

Insurance teams can classify claim documents, extract relevant policy and incident information, identify missing fields, and prepare structured records for adjuster review.

Insurance Claim Data Extraction
Supporting Document Classification
Policy Information Extraction
Missing Information Detection
Claim Review Routing

Document Processing for Legal Operations

Legal operations teams can extract contract metadata, identify important dates, organize clauses, and prepare searchable document records while keeping legal interpretation with qualified reviewers.

Contract Metadata Extraction
Clause Identification
Renewal Date Extraction
Legal Document Classification
Contract Review Workflows

Document Processing for Healthcare Administration

Healthcare administration teams can process approved forms and records by extracting structured fields, identifying incomplete submissions, and routing documents to the right administrative workflow.

Healthcare Form Extraction
Referral Document Classification
Record Indexing
Missing Field Detection
Administrative Review Routing

Why Teams Choose Optimity Logics for Document Processing Builds

Four things separate Optimity Logics from a typical IDP engagement. Discovery ends in a fixed approach rather than a range that moves. The evaluation framework transfers to you as a deliverable. The document AI team draws on a 300+ person engineering organisation with fifteen years of integration work behind it. And you own the code, the pipelines, the configurations, and the documentation from day one.

Discovery produces a number, not a range that moves

Every engagement opens with discovery ending in a fixed estimate. Scope changes are change requests, not surprises.

Vendor-neutral tool selection

We compare cloud document AI services, enterprise IDP platforms, open-source OCR, and LLMs on your documents, and recommend what performs best for the cost.

Accuracy measured on your documents

We report field-level accuracy on a held-out set drawn from your real files, not on generic benchmarks or vendor demos.

Human review built into the workflow

Confidence thresholds and review screens keep humans in control of uncertain fields, so automation raises throughput without raising risk.

Full ownership, zero lock-in

Code, pipelines, configurations, and documentation are yours from day one, on infrastructure you control.

Senior talent with real integration depth

Document AI engineers work alongside a 300+ strong engineering team, so extracted data connects cleanly to ERP, CRM, and legacy systems.

WHAT CLIENTS SAY

Behind every testimonial is a business problem solved, a system improved, or a product successfully launched. Here is how our clients describe their experience working with Optimity Logics.

Let’s Build Something Great Together

We are grateful that Optimity Logics joined our project as a Next.js / React / Tailwind developer. Optimity Logics is a top-tier team that delivers features and fixes at a very fast pace with high quality. The quality and reliability of their work significantly reduce testing and project management effort. They communicate effectively: they are responsive, proactive, and kept us informed throughout the entire project. We believe Optimity Logics is a highly valuable asset to any project and our top choice when seeking to expand our front-end engineering team.

- CTO (Greece)

Optimity Logics was an absolute pleasure to work with! They did a wonderful job building our website on Contentful and went above and beyond by providing best practices and guidance for our team to use moving forward. They operated as dedicated and thoughtful members of our organization throughout the project. The end result delighted everyone on our team, including exec leadership. I would recommend them to anyone looking for web or IT work. I hope to work with them again in the future!

- PR Manager (USA)

I am thrilled to share my experience working with Optimity Logics. They did an outstanding job migrating our production server flawlessly, ensuring our product's stability. Additionally, they identified and resolved an existing issue with the AutoDesk Viewer, including 360 View, Floor Plan, 3D Model, and Gallery View integration. I am extremely impressed with their responsiveness, expertise, and dedication to this task. Optimity Logics' work exceeded my expectations, and I will definitely keep them in mind for future projects. Highly recommended!

- CEO (UK)

I recently had the pleasure of collaborating with Optimity Logics on a development project, and their performance exceeded all expectations. The team demonstrated exceptional expertise, professionalism, and dedication throughout the project, showcasing a profound understanding of the task at hand. Their technical proficiency was evident in every aspect, from meticulous planning to flawless execution, combined with a proactive approach to problem-solving and a commitment to delivering high-quality results. Communication was seamless, with regular updates and prompt resolutions to any concerns, ensuring smooth progress from start to finish. Optimity Logics went above and beyond to meet our needs, and their contributions were invaluable to the project's success. I am immensely grateful for their work and would not hesitate to recommend them to anyone seeking skilled and reliable development partners.

- CEO (Nigeria)

The Optimity Logics team showcased outstanding expertise in Fullstack development. Their collaborative efforts resulted in timely delivery and exceptional communication throughout the project. I would confidently engage their team again and wholeheartedly recommend them to others.

- Founder and Senior Manager (USA)

Optimity Logics did an amazing job bringing complex user stories and requirements to life through their invaluable knowledge and expertise. We appreciate all the feedback, guidance, and encouragement they provided to our junior developers. They are easy to communicate with and ask the right questions. They were consistent with daily scrum meetings and displayed great leadership skills.

- Sr. Ventures Manager (USA)

The Optimity Logics team excelled in delivering the project within a tight timeframe, maintaining exemplary coding standards, and achieving remarkable results. Their proficiency in React, Node.js, MongoDB, Express, and AWS was evident. I highly recommend their top-notch development services and look forward to future collaborations.

- Product Owner (UK)

Optimity Logics excelled with our website project, delivering exceptional results promptly. Their efficiency and dedication to excellence impressed us. Dealing with Optimity Logics is always a pleasure; their team exemplifies professionalism and expertise. We eagerly anticipate future collaborations with such a standout company.

- Founder and CEO (USA)

Optimity Logics executed a flawless server migration, showcasing AWS expertise. Their swift work, coupled with invaluable support, was remarkable. We extend heartfelt gratitude for their outstanding service.

- General Manager (USA)